How DiligenceDesk runs federal vendor verification
DiligenceDesk is built to help procurement teams and subcontractors move from a single-name search to a more defensible due diligence workflow. The goal is not to replace analyst judgment. The goal is to make the first pass faster, clearer, and easier to document.
1. Identity resolution comes first
The biggest failure mode in government contractor screening is reviewing the wrong entity. DiligenceDesk starts by resolving the legal entity through SAM.gov using the company name, UEI, or CAGE code. That record acts as the anchor before other checks run.
This matters because downstream risk signals are only useful if they are tied to the right legal entity. A clean screening on the wrong company is not a clean screening.
2. Data sources used in the audit workflow
SAM.gov
Used to resolve the legal entity, check active federal registration, and surface exclusion status before deeper review.
DOL and OSHA
Used to find labor and workplace enforcement actions that may signal operational, ethical, or reputational risk.
USAspending
Used to add federal award history and contract context so a reviewer can see whether the vendor has actual government performance history.
SEC EDGAR
Used when a target is a public company and filings can provide extra context about financial condition and reporting history.
NIST NVD
Used to surface security exposure context when a company or product line can be matched to known vulnerability records.
Section 889 Hardware Check
Used to screen MAC address prefixes against prohibited manufacturer lists as an early-stage hardware compliance check.
3. What the verdict is supposed to mean
Pass
The entity appears active and clear enough to continue with standard procurement review.
Warning
The audit found signals that need a human to review source records before treating the vendor as low risk.
Fail
The audit found strong disqualifying or high-severity issues that should stop the workflow until reviewed.
4. What DiligenceDesk does not replace
- Formal legal review of FAR, DFARS, or Section 889 obligations.
- Agency-specific responsibility determinations.
- Deeper supply chain diligence, ownership investigations, or export control review.
- Manual source verification when an upstream federal dataset looks stale or incomplete.